Backup Pst File While Outlook Is Open
If you've exported your Outlook data before, the previous folder and file name will appear. To prevent overwriting the previous backup, be sure to type a different file name before clicking OK. If you are creating a new.pst file, Outlook will suggest protecting it with password, which does make sense if your Outlook items contain sensitive information, and you want to ensure that no one but you can access them.
In this case, enter and confirm a password, and then click OK. If you don't want to password protect the backup, leave both fields empty, and click OK.When exporting to an existing.pst file that is password protected, type the password that you previously used.When exporting to an existing non-protected.pst file, Outlook will begin the export process immediately without showing the password dialog box.You are finished!
Just keep in mind that exporting a big.pst file may take a while, and the progress bar will stay on the screen until the backup process is completed. So, please be patient:) How to backup Outlook 2010 emailsTo make an Outlook 2010 backup, go to the File tab, and click Options Advanced Export:This will start the Import and Export Wizard, and you perform steps 2 - 6 described above. How to backup Outlook 2007 emailsTo backup emails and other items in Outlook 2007, click the File menu, and then click Import and ExportThe Import and Export Wizard will run, and you configure it exactly as described in.Now that your Outlook data is exported in a.pst file, you can move or copy the file in the usual way. For example, you can save your Outlook backup to Dropbox or OneDrive, and later on it to a new computer.Advantages: Exporting a.pst file is a quick, intuitive and safe way to backup Outlook emails that can be easily accomplished even by unexperienced users.
Additionally, it lets you make a selective backup, i.e. Export only relevant data leaving out unimportant folders like Junk or Deleted items.Drawbacks: Exporting a.pst file is not a complete Outlook backup (despite the fact that the default name of the exported file is backup.pst). This method copies the most essential items such as mails, contacts, appointments, tasks, and notes.
Some Outlook data is lost during export, even if you include all folders and subfolders. Among others, exporting does not save the following data: message rules, signatures, custom forms, custom views, and folder properties.If you aim to backup Outlook data to the maximum extent possible, consider using one of the third-party 'all-in-one', or make a manually. In addition, you can back up files that store your Outlook templates, signatures, themes, and custom forms. Full details follow below. Copy.pst file - quick way to backup emails in OutlookFor experienced users, the fastest way to take Outlook backup is copy the.pst file manually, and then. The main complication of this approach is that different Outlook versions store a.pst file in different locations.
AppData is a hidden folder. To be able to see it, go to Control Panel Folder Options, switch to the View tab, and select Show hidden files, folders, or drives under Hidden files and folders.
How to determine the.pst file location on your computerOver the years, Microsoft seems to have created a real mess in terms of the Outlook.pst location. Nevertheless, you can quickly find the Outlook Data File on your machine in this way:. Click File Account Settings Account Settings. In the Account Settings dialog box, switch to the Data Files tab. Select a desired account, and click Open File LocationThis will open the folder in which the.pst file is stored on your machine.And now, close your Outlook (an open Outlook won't let you copy the.pst file), and copy the file as usual: right-click, and click Copy. Or, press the Ctrl+C shortcut to copy the file, and Ctrl+V to paste it.
Back up Outlook rulesSince Outlook 2003, messages rules are stored in a.pst file. So, copying a.pst file makes a backup of the rules, and the correct migration of the backup to a new profile restores the rules (please see ). The only adjustment that you will have to make is remap 'Move to folder' and 'Copy to folder' rules.
Pst Files In Outlook
To do this, open Outlook, click Manage Rules and Alerts, select the rule, click the folder name in the bottom pane, and click OK to confirm the folder.As an extra precaution, you can export your rules to a separate.rwz file. On the Home tab, click Rules Manage Rules & Alerts Options Export RulesAdvantages: Making a direct copy of the.pst file rather than using the export feature allows you to save more data - after a proper restore your Outlook rules as well as some other customizations will be still there.Drawbacks: You need to know where the.pst file is stored in your Outlook, or be able to find its location. If you have several Outlook accounts that store data in different.pst files, you should be 100% confident that you backed up the correct file. How to back up Outlook signatures, templates, custom forms and settingsApart from Outlook emails, you may want to back up other items and settings. Below, you will find a list of places where Outlook 2013 and Outlook 2016 store them. Be sure to close your Outlook before copying any of the above files. How to backup Office 365 emailsUsually, you don't need to backup Office 365 mailbox (outlook.office365.com) because it is stored in the cloud and you can access your emails and other data from any place in the world.
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In some cases, for example when changing jobs and as the result moving to another Office 365 account, you may want to have a local copy of your emails. Here's how:. Add your Office 365 email account to your desktop Outlook (the instructions are ).
Export all or selected folders to a.pst file, see the guidelines for, and. to a new or an existing account.How to backup Outlook Exchange mailboxExchange accounts keep all data on the server, and your computer stores the Offline Outlook Data File (.ost), which is a synchronized copy of your Exchange account. The.ost file is stored in one of the following locations, depending on your Outlook version and account type:. C:UsersAppDataLocalMicrosoftOutlook.
C:Documents and SettingsusernameLocal SettingsApplication DataMicrosoftOutlookAs a rule, Exchange accounts archive data automatically, and backing up emails is the task of your administrator.If you want to backup Outlook Exchange emails locally, you can have it done automatically using the AutoArchive feature: File Options Advanced AutoArchive AutoArchive Settings.Alternatively, you can, and restore it later. How to restore Outlook backup by importing.pst fileThe most reliable and safe way to restore Outlook backup is to let the built-in Import and Export wizard walk you through the process. These instructions assume you've already backed up your Outlook emails, contacts, tasks and appointments either. Import.pst file to Outlook 2013 and Outlook 2016To import the backup to your new account, perform the following steps. To start the Import and Export wizard, click File Open & Export Import/Export. Select Import from another program or file, and click Next. Select Outlook Data File (.pst) and click Next.
Use the Browse button to select the backed-up pst file. If you made a backup using the and did not change the default location, pst was saved to the following folder, which is selected by default:C:UsersDocumentsOutlook Filesbackup.pstUnder Options, choose how you want to deal with duplicated items, and click Next. In most cases, it makes sense to go with the default Replace duplicates with items imported. If your Outlook backup is password protected, enter the password, and click OK. In case you have two or more Outlook accounts, select Import items into the same folder in, open the drop-down list, choose the account where you want to import the backup, and click Finish. If you have just one account, you can leave the default selection, whichever it is. If you want to restore the contents of one specific folder, say Inbox, expand the folders hierarchy under Select the folder to import from, and choose the desired folder.
To import all subfolders of the selected folder, make sure the Include subfolders checkbox is selected:Clicking the Finish button will start importing the contents of your.pst file immediately, and the progress box will stay on the screen until it's finished. Import.pst file to Outlook 2010To migrate your backup to Outlook 2010, click File Open Import. This will start the Import wizard, and you follow the above steps to do importing.Import.pst file to Outlook 2007In Outlook 2007, you run the Import wizard by clicking File Import and Export, and then follow steps 2 - 6 of the above instructions.How to restore Outlook backup manuallyAs you have just seen, importing a.pst file is quick and straightforward. But direct copying/pasting is even faster. If you need to backup Outlook emails on a regular basis, you can save time using the following way to restore the backup. A safe way to transfer.pst file to an existing accountFirst off, it should be noted that copying / pasting the.pst file will delete all current data in your account. So, if you want to keep both the current and backed-up data, rather than paste it manually.
Importing will merge the current data and backup data in a single.pst file.If you have just created a new Outlook account (which automatically creates a new empty.pst file) and you are absolutely confident that your Outlook backup is correct and uncorrupted, you can simply copy/paste the backed-up pst to the location of the current.pst file, and save it there under the same name, overwriting the current.pst. Otherwise, it might be reasonable to test the backup first. Knowing that the current.pst works anyway will surely make testing and restoring less stressful. Open your Outlook, and check the exact name and location of your current.pst file via File Account Settings Account Settings Data files tab (the detailed steps are ).
Close Outlook. Go to the current.pst file location and rename the file by adding the -old postfix, e.g. Outlook-old.pst. Paste the backed-up.pst file to the same location, and save it under the same name, without the postfix old. So, at this point you have 2.pst files:Outlook-old.pst - the current pst file that you want to replace with the backup.Outlook.pst - the backed-up pst file. Start Outlook, test the restored.pst, and if all goes fine, delete the renamed file ( Outlook-old.pst) to clear some space on your C: drive.Tips and notes:.
Instead of saving the.pst file to the default location, you can store it on another drive, so in the worst case of C: reformatting, you won't have to rescue your Outlook data. If you do this, on Outlook start-up (step 5 above), you will get a warning message prompting you to locate the.pst file.
You click the Browse button, go to where you saved the.pst file, and select it. If you are restoring Outlook after a crash, the original pst file might be missing or beyond repair. In this case, Outlook will also display a warning prompting you to specify the pst file location. You close Outlook, and follow the above steps to replace the damaged.pst file with the backup. When restoring a pst file for an account configured to leave a copy of messages on the server, emails for the specified period will be re-downloaded.
Open Pst File Without Outlook
If any duplicates occur, you can eliminate them as explained in.Restore Outlook backup when creating a new accountIf you have not created an account yet, you can connect your pst backup to a new account during the setup process. Dear Svetlana,I hope you are doing well and thank you for sharing such great things.Another problem I got in excel and I believe I won't get the most accurate solution from anyone else than you.I have a list of Provinces, Districts and Villages. Mainly I will have two create two filters process and the list comes automatically.
I will need 3 steps to create the dashboard as below:Step 1: Use data validation as a dropdown for Provinces in column 'Province'.Step 2: After the selection of the Province, Districts will appear in next column named 'Districts'.Step 3: Once I select the district, the list of Village Names should appear automatically below the Province and District dropdown.I know how to work with the Step 1 and Step 2, my problem is in Step 3 and it will be great if you could help me on this part, as long as you helped me a lot on other problems I had in excel.Thank you very much,Suliman. Hello!In Outlook 2016, account settings are stored in this registry key:HKEYCURRENTUSERSoftwareMicrosoftOffice16.0OutlookProfilesIn theory, you can export that key (inside the registry editor, right-click Profiles Export), and then import it to your new system (go to where you have saved the exported Profiles key and double-click on it).I say in theory because we have never used this method in practice. The point is that lots of files in the profile point to specific locations under your Windows user account and moving the profile to another system may result in errors if the user name is not identical, or you are migrating to another Outlook version.In you decide to use this method, the detailed instructions can be found here:P.S. It never hurts backing up the Profiles registry key and.pst file on your new system before importing the backed up ones(s).
Things needed to know, about the Outlook Data Files:1.When you run Outlook for first time, or when you create a new Outlook Profile, the Outlook program creates a new PST data file, that is used to store all the information and settings (mail, calendar, contacts, rules, etc.) for that profile.2. The Outlook PST data file is named 'Outlook.pst' in Outlook 2003, 2007 & 2010 versions and in the newer Outlook versions (2016 & 2013) the Outlook PST data file, is named with your email address (e.g. The Outlook PST file, is stored by default at the following location on your disk, according your Windows or Office version:. Windows 10, 8, 7 or Vista:C:UsersAppDataLocalMicrosoftOutlookOutlook.pst.
Windows XP:C:Documents and SettingsLocal SettingsApplication DataMicrosoftOutlookOutlook.pst. Outlook 2016, Outlook 2013 & Outlook 2010:C:Users%Username%DocumentsOutlook Files.pst4. If for some reason the Outlook cannot find the Outlook PST data file, then prompts you with the error 'The Path Specified for the file is not Valid' and then prompts you to create a new PST file to store your messages or to use an existing PST data file from the disk. In this tutorial you 'll find instructions to resolve the following problem while opening Outlook: 'The Path Specified for the file Outlook.pst is not valid' and after clicking 'OK' at the error, you prompted to create a new data file or to open an existing Outlook data file (.pst) from another location on your disk. How to fix: The Path Specified for the PST file is not Valid (Outlook 2003, 2007, 2010, 2013 or 2016).To resolve the 'Path Specified for the file OUTLOOK.PST is not valid', follow the below instructions, according your case:Case A.
If the missing Outlook PST file, is removed by you (e.g. Because is an old data file and do you want to use it anymore) and you use a different PST file as the default Outlook Data file, then:1. Navigate to Windows Control Panel.
To do that:a. Type 'control panel' at the Windows search boxb. Click Control Panel from the results. If the missing Outlook PST file, is accidentally deleted, then open the 'Recycle Bin' and check if the Outlook data file is listed in deleted items. If it is listed, then right-click on it and select Restore. Close all windows and launch Outlook.Case C.
If the missing Outlook PST file, is deleted but is not listed in deleted items in Recycle bin (Recycle bin is emptied), then restore the PST file from your backup (if you have one) or by using the 'Restore previous versions' feature. To restore the PST file, using previous versions. From Control Panel, open 'Mail' options and then click 'Data Files'.b.
Right click on the Outlook store folder (e.g. 'Outlook files') and select Restore previous versions.c. Restore the Outlook storage folder and its contents to an earlier date.d. Close all windows and launch Outlook.Case D. If you accidentally have moved, the Outlook Data File, to another location and you don't know where you have moved it, then:a. Perform a search for the missing Outlook Data file using it's filename.
If the Outlook Data file is named 'Outlook1.pst', then search to find the 'Outlook1.pst' file on your disk.b. Once you find the PST file, move it to the Outlook storage location, which is mentioned in the 'The Path Specified for the PST file is not Valid' error message.c. Close all windows and launch Outlook.Case E. If the Outlook PST file is not deleted or moved and exists at the mentioned path on the Outlook error: 'The Path Specified for the PST file is not Valid', then try to.That's all folks! Did it work for you?Please leave a comment in the comment section below or even better: like and share this blog post in the social networks to help spread the word about this guide.